궁금했던 표현들 #15. 법 개정되면 사내 매뉴얼을 업데이트 해야해!

Here is a suggested procedure for updating your internal manual to accommodate changes in the law or internal policies:

1. **Change Initiation:** This starts when there's an identified change in relevant laws or an internal policy update.
2. **Change Identification & Analysis:** The designated person or team should monitor and identify changes in relevant laws or internal policy. This involves staying up to date with legal changes and understanding their impact on the company.
3. **Change Documentation:** Once a change has been identified, it should be documented along with its impact on the existing manual. The documentation should include the source of the change (whether from a new law or policy), the sections of the manual affected, and what the new policy should look like.
4. **Review & Approval:** The proposed change should be reviewed by the relevant authorities within the company, such as the legal team or upper management. The approval process may vary based on the size and structure of your company.

The individual responsible for approval is required to provide their official signature on the document, signifying that the  proposed updates have been reviewed and are deemed accurate and appropriate.
5. **Manual Update:** Once the changes have been approved, they should be incorporated into the manual. This should be done in a clear and understandable way, ensuring that the new policy is easy to follow.

The manual must be promptly updated to reflect any changes in policy or procedure, ensuring the information remains  current and accurate at all times.
6. **Communication & Training:** After the manual has been updated, the changes should be communicated to all relevant parties. This may also require some training, depending on the nature of the changes.

The manual should be uploaded to the company's internal website, ensuring that it is readily available for all employees  to consult when necessary. 

(The manual should be prominently displayed on the company's internal website, guaranteeing that all employees have easy access to refer to it as needed.)

7. **Record Keeping:** Keep a detailed record of all changes made to the manual, including when the change was made, who approved it, and what sections were affected. This will create a helpful paper trail and make it easier to track updates over time.
8. **Review:** Finally, the process should include a periodic review to ensure that the manual stays up-to-date. This could be done on a quarterly, biannual, or annual basis.

 

Q. What do you call a document stating internal procedures that get every employee to stick with the internal policy and standard?

A: A document outlining the internal procedures that every employee should adhere to is typically called an "Employee Handbook" or "Company Policy Manual". This handbook or manual provides guidelines about the company's expectations, procedures, and benefits. It serves as a go-to resource for employees to understand their roles, responsibilities, and the standard procedures of the organization.